Public Records and Confidentiality

In 2006 the Film Institute became an organization whose information is governed by the publicity principle, except for records within the support schemes based on the Film Agreement (1963-2016). In order for the Film Institute’s records to be regarded as a public, they must be received and/or filed within the Film Institute. Information created or received before 2006 are not public domain. Records and materials included in our film archival collections or submitted for care, research purposes or technical storage to the Film Institute's collections are also deemed not to be subject to this policy. Typical public records may include applications for support, reports, decisions or tenders in public procurement. Drafts or preparatory notes, on the other hand, generally do not constitute public records. All public records may be requested by the public and we are required by the publicity principle to administer such requests “in an expeditious manner”. Although a record is public it is still subject to The Publicity and Privacy Act (2009: 400) which regulates what information should be public and what information is to be confidential in a public record. Any information subject to confidentiality is reviewed by the Film Institute every time someone requests to take part of our records.